Bookkeeper

Bookkeeper required to manage and maintain the financial function of the company to ensure the management obtain timely management information and our customers and suppliers both receive payments and collections of payments on time.

DUTIES & RESPONSIBILITIES:

The role will entail working with the financial information of the company maintaining and controlling issuing of invoices and receiving payments, Controlling the purchase ledger, chasing outstanding money by telephone and letter, maintaining the debtors within 45 day and undertaking all the VAT and statutory returns processing.

Detailed by date or function

Accounts Detail

• Post sales book

• Run reports Sales Daybook

• Receipts Daybook

• Sales Commission

• Copy Sales Invoice

• Reps Commission 2 copies (1 for P/L & 1 for Rep)

• Sales Analysis 3 copies (Management & File)

• Bank Recs

• Statements Send or do letters for slow payers.

• List of Customer Outstanding Aged Debt 60+ days

• Inform Reps of slow payers

• Chase a week after letter

Weekly

• Sales ledger

• Put on Orders & File In relevant box

• Release Orders

• Invoice Del notes & Put In post

• Deal with Credits & send with statements

• Post Cash

Purchase Ledger

• Post invoices when received & put In relevant file

• Prepare payment run invoices on Thursdays (every 2 weeks)

• Fax Remits or post

Nominal Ledger Post

• VAT Return (Quarterly)

Credit Control Detail

• Ensure that debts are paid in a timely manner

• Meet cash & debtor day targets set by the Firm

• Chase overdue invoices by telephone, email & letter within agreed timescales

• Maintain accurate records of all chasing activity

• Regular meetings with Sales Team to ensure all relevant debts are managed as necessary

• Identify changes in payment patterns and propose action to avert indebtedness

• Ensure that all transactions are compliant with HMRC regulations

• Handle disputed bills and negotiate to bring payment within the agreed terms

• Provide accurate advice on billing queries

• Respond promptly and completely to both client and internal enquiries

• Propose write off of irrecoverable WIP and disbursements

• Prepare files for transfer to the Debt Recovery firm

• Providing adhoc reporting as and when requested

• Post payments to accounts and allocate as required

• Undertake account reconciliations as required

• Ensure monthly processing deadlines are met as required

• Send out monthly statements/letters as may be agreed from time to time

• Develop the credit management capability within the practice

KNOWLEDGE AND SKILLS

Generalised knowledge of working in a finance function is essential;

Ability to negotiate and liaise with clients in a professional manner;

Use a range of appropriate forms of communication in familiar and new contexts;

Be able to use a wide range of numerical and graphical data in accredit control context,

Particularly Excel and Sage;

Be able to apply knowledge and understanding of credit control practices and techniques to

process, obtain and combine information;

Manage limited resources, take some supervisory responsibility for the work of others and help lead a small team in the implementation of their routine work

REPORTING TO:

Business Owners

WORKING HOURS: Full time Permanent

9:00AM – 5:30PM

20 days a year holiday

*Salary: £28,000.00 per year depending on experience

Job Type: Full-time